If your email is for a certain recipient’s eyes only it makes sense to include a confidentiality statement. And if your email is sent to the wrong person by mistake, this statement should tell them to contact you (the sender), delete the message and not to copy, forward or store it.
5. Are you copyright-covered?
Is it clear that the rights to your email content are yours? Make it crystal clear with a copyright clause.
6. Are you creating contractual confusion?
Could your email content be read as a legally binding contract? An email disclaimer can make clear if it is or isn’t and avoid any costly confusion.
7. Reminder – run a virus check
Even though you’re taking every precaution to ensure there’s no malicious software in your message (especially attachments), your email disclaimer should recommend that the recipient runs their own virus check.
8. Don’t start a chain distraction
Don’t clog up your email chain with a disclaimer on every reply. Make sure your email signature software drops your disclaimer to the bottom of any email chain.
9. Do you need different disclaimers?
Accounts need confidentiality. Legals need codes of conduct. Sales need contracts. Basically, different departments may need different disclaimers. So make sure your email signature software can deliver this while keeping you in central control.
10. Don’t forget Internal emails
Whilst everyone in your business is on the same side (in theory!) make sure you’ve got disclaimers on all internal email too and an email policy to back them up, eliminating any inappropriate and offensive inter-staff email.
So, what makes a Rocketseed disclaimer different?
Well, with Rocketseed it’s personal. As well as helping you solve all the issues covered above, Rocketseed lets you automatically insert the email addresses of the sender and recipient into every disclaimer, as well as timestamping them as proof of sending and allowing you to make any company-wide disclaimer changes centrally and instantly. In other words, we add a whole extra level of cover, confidence and control.
And Rocketseed disclaimers display perfectly on all email platforms, so whether you require email disclaimer Office 365 or email disclaimer GSuite, Rocketseed is right for you.
Watch how a Rocketseed email disclaimer works in our new video here.
We can help review your existing email disclaimer, advise on a new one and put everything in place to ensure your disclaimer is delivered on every employee email and displays perfectly on every device.